QuickBooks – There’s an app for that, too!

Are you an app lover? Do you use apps for more than just games?

If so, you’ll appreciate that QuickBooks has the capability to integrate with numerous applications to simplify billing, invoicing, customer management, financial management, and mobile accounting. One of our favorite apps is Bill.com.

Bill.com is a paperless bill pay service that integrates with both desktop QuickBooks and QuickBooks Online. If you’re trying to organize payables, gain greater control over cash flow, and gain access to bill pay functions on your smart phone, then this app may be great for you.  Even if your accounting firm pays your bills for you, this app will help you get clear, instant access to your records.

How it works:

• You get a dedicated email address or fax number to send in copies of your invoices. They’re all archived in a secure, web-based portal.
• You can maintain proper internal controls by having separate staff upload, approve, and pay bills.
• Payments are sent via ACH, if accepted by your vendor, or via paper checks.
• If a paper check is required, funds are first transferred to Bill.com.  Then, a check is cut from Bill.com’s account. This lessens your exposure to check fraud.
• Users have access to a cash flow calendar allowing them to easily schedule, postpone, and project expenses.
• All accounting information exports to QuickBooks, eliminating the need for duplicate data entry.
• It works with any computer or mobile device. This provides a great solution for owners who travel frequently and want to stay on top of their expenses or retain the authority to pay bills themselves.

This is a trusted service, recommended by the AICPA’s CPA2BIZ division.  It’s gotten very strong reviews from the QuickBooks community for both its functionality and user support.  A package for up to 5 users is $49.00 per month plus $0.99 for each paper check required.

App savvy professionals can get more information at http://www.bill.com/.